Contact Us   Hindi | Increase Font size Normal Font Decrease Font size

The Academy



Studies & Articles


News & Updates


Bookmark Mail this page Print this page
Reading Materials

Medical Reimbursement Rules

In case of referral from Rly. Hospital to Non Rly. Hospital by Rly. Medical Officer – Full reimbursement.

  • In emergent circumstances, without referral GM/AGM  can sanction reimbursement of medical expenses , as per following limit –

            a) For treatment taken in private hospital – up to Rs. 2,00,000/-

            b) For treatment taken in recognized/ trust  hospital – up to Rs. 2,00,000/-

            c) For treatment taken in Govt. hospital – Full reimbursement

DRMs are delegated powers to sanction the claim up to Rs.10,000/- per case & with ceiling limit of Rs. 2,00,000/- per year only, with concurrence of associate finance for reimbursement of medical expenses in case  of treatment taken in emergency at Govt. or recognized hospital

  • The reimbursement powers shall be exercised by GM/AGM personally duly scrutinized by CMD and concurred in by FA&CAO, while in case of Production units, the case may be scrutinized by CMS and later by concerned Zonal Railway CMD if case is referred to Railway Board.


  • Reimbursement claim above these limits have to be referred to Railway Board.
  • The claim has to be preferred within 6 months from the date of completion of treatment.
  • The Rly emp. Should prefer his claim in the prescribed form along with necessary documents like essentiality certificate of the Rly. Med. Officer ,  counter signed bills etc.
  • Reimbursement in case of special investigations like lab tests, USG, endoscopy etc. done even in private hospital but on referral.

a)claims up to Rs. 5000/- for each test w.e.f. 30.4.07 can be sanctioned by


b)claims above Rs,1000/-& up to Rs.10,000/- to be sanctioned by  CMD in

consultation with FA&CAO.

For CT Scan/MRI done at Govt./Recognized/Pvt. hosp. – MD/CMS/MS  empowered to reimburse up to Rs.10,000/-  in consultation with two senior doctors(Physician & Surgeon).

  • For IOL surgery done in Govt. hospital, 

(when facility not available in Rly. Hospital) -  Full reimbursement,

  • For IOL surgery done in non-railway/ non-recognized hospital ( when facility not available in Rly. Hosp.) -  Actual cost or Rs.12,000/- whichever is less, will be reimbursed. Stringent scrutiny to be made by Ophthalmologist and only complicated high risk cases to be referred to non railway hospitals with adequate justification in each case.


            Amendment to para 666 (i) – Reimbursement of cost of VVI Pace Maker.

             The existing para 666(i) may be corrected to read as under:

            If a beneficiary on production of valid documents and on the recommendations of Authorized Medical Officers (AMOs ) in  case the implementation has been done at Govt./Private hospital, in emergent circumstances the reimbursement is up to Rs. 60,000/-

Amendment to Para 667(Hearing aids)-Powers delegated to CMDs for sanctioning the cost raised from Rs.5,500 to Rs.20,000/-.Cost exceeding Rs.20,000/- to be referred to Railway Board by CMDs duly concurred by FA&CAO.

Sanction of Advance Payments up to the reimbursement part of anticipated cost of treatment up to Rs. 5,00,000/-(including pacemaker cost of Rs. 60,000/- per case)  whichever is less by GM is case of referred to Govt. Hospital and in case of referred to Recognized hospital with recommendation from CMD and concurrence by FA&CAO. In certain cases, power may be re-delegated to DRM of Division and associate finance.


Extension of medical facilities to the widow mother in law of the widow on her appointment on compassionate grounds.


Medical Examination


Medical Examination of candidates for appointment to the gazetted railway service

Medical Examination of candidates for appointment to Non-Gazetted Railway services

Medical Examination of serving Non-Gazetted Employee.

Physically handicapped:- Blind, The deaf, The orthopedically handicapped

Periodical Re-Examination of serving employees (PME)

Re- Examination before promotion to higher medical category.

Re- Examination on revision of Medical Classification.

Medical Examination of employee on promotion to higher classes

Medical Examination of railway employee on promotion from Non Gazetted to gazetted posts

Medical Examination of Ex-Service men who has been re-appointed in Railways

Medical Examination of members of Railway Claims Tribunals.

Special Medical Examination


To secure continuous effective service and without interfering with his duties

To prevent early pension of payment in case of premature death

No person will be deemed qualified for admission to public service who shall not qualify the government, or the appointing authority, as the case may be, that he has no disease, constitutional affliction, bodily infirmity unfitting him or likely to unfit him for that service

Gazetted Railway Services

Technical Services:-

       1) Railway Engineering Services (Civil), Electrical, Signal and Mechanical)

        2) Indian Railway Traffic Services.

        3) Special Class Railway Apprentices

        4) Posts in Marine Establishments

        5) Indian Railway Medical Services


Gazetted Railway Services

Non Technical:-

       1) Indian Railway Accounts Service

       2) Indian Railway Stores Service

       3) Railway Protection Force

       4) Railway Board Secretariat Services - Class I and Class II

       5) Chemists and Metallurgists

       6) Indian Railway Personnel Services & all other Class I & Class II Services on         Railways which are not connected with the train working or use of trolleys.

Medical Board




Lady Medical Officer (optional)

Physical Examination


Chest :

Free from congenital deformities, infectious, contagious and chronic diseases.

Males:    152cms

Females: 150cms

Males: 79 cms-84 cms


Visual Standards

Non Gazetted Railway Employee

Authorized Medical Examiner:- D.M.O., and above

Physical Examination:- Should be physically fit. Free from congenital deformities, chronic diseases, contagious and infectious diseases.

Classification on the basis of Visual Standards

Classification Group A Classes

A-3: Loco, Signal and Transportation Inspectors, Staff authorized to work trolleys, Yard Supervisory staff, Road Motor Drivers and Gate Keepers.

Classification Group B:Vision tests required in the interest of the employee himself or his fellow workers or both.


B-1: Such Station and yard non supervisory staff, Permanent Way Masteries, Gang Mates, Key men, Railway protection staff.

B-2: Steam crane drivers, mechanics, Electrical power house staff etc.

C: Vision tests required in the interest of administration only.


C-1: Ministerial Staff, School Teachers, and other staff.

C-2: Safaiwalas, Peons, Malis, Watchmen etc,

Visual Standards

ME - Candidates

Before training, if there is training before appointment.

Before appointment, if there is no training

PME (Periodical Medical Examination)

  • A1,A2,A3—Every four years till 45 yrs. and then every two years till 55 yrs.                and there after annually till retirement.
  • B1&B2---On attaining the age of 45 yrs. and there after every 5 yrs.


  • RPF-Every three years until retirement SI, ASI: At 45 yrs. and there after every 5 yrs.
  • C1&C2: No PME

Special Medical Examination

After a long absence, and produces a PMC for more than 90days.

After an accident the running staff is subjected to special PME.

If the employee ‘s behavior is consistently odd ,then again special PME can be requested for.

The requisition for special PME should be given by not less than ClassII officer.




Medical Boards


A) Gazetted Railway Employees     


i)At the time of appointment                        

ii)For invalidation from service on account of ill-health                                                     

iii)For commutation of pension.                  

 B) Non-Gazetted Employees:    


i)For invalidation from service on account of ill-health.                                           

ii)For commutation of pension

  • Prior to issue of certificate of alleged fraud  or malingering
  • Prior to issue of certificate of injury under WCA
  • Prior to issue of certificate of Unfitness or  AEMG
  • Where CMD desires a Board is desirable for special reasons.  

Medical Certification

(An abstract from medical manual)

A. For Non Gazetted Employees


  • Authorized Medical Officer- medical officer within whose jurisdiction the employee is head quartered or specially nominated.
  • Competent Railway Doctor – empowered to issue sick, fit, duty & change of air certificate.

1. Different Certificates Issued By Railway Doctor

1.Sick Certificate: - issued to employee when reporting sick.

2.CSC / Interim Certificate-   issued when sick period is extended

3.Fit Certificate- when employee becomes fit to resume

4.Transfer Cert. For transfer to HQ of the employee

5.Certification for recommendation for change of air –when change of air becomes must for fast recovery

6.Duty Certificate- when becomes fit after private doctor sickness.

7.Invalidation Certificate—unfit for railway service

8.IOD- Certificate – injured on duty

·Attendance during sickness- as per instructions of railway doctor.

Three days certificate from RMP (Private)- do not require Duty Certificate from railway doctors


Discharge from sick list

·when absent & not attending railway hospital (under sick list)

·In cases of AEMG

·In cases of death

·In cases of medical invalidation

2. Authority to issue different certificates; for particular period

  1. Sick & Fit Certificate
    • ADMO                                                - Up to Four months
    • DMO/ Sr. DMO                                  - Up to Nine months
    • MS/CMS, I/c of Hosp/Div.               - Up to Eighteen months
    • CMD                                                   - More than 18 months


    • Certificate for recommendation for change of air or recuperation.

    ·ADMO                                    - Nil, may recommend to DMO/MS

    ·DMO/Sr.DMO                        - Up to two months

    ·CMS                                       - Up to Nine months

    CMD                                       - More than nine months

    1. Invalidation Certificate

    ·Medical board is essential

    Recommendation to CMD for acceptance

    B.  For Gazetted Employees

    1. Authorized Med. Officer - CMS I/c at Div .HQ,      ADMO/DMO/Sr.DMO/MS I/c at places other than Div. HQ ( M.O. in charge of the unit).
    2. Sick/CSC/Fit Cert. in triplicate, countersigned by I/c.
    3. No provision of Private Medical certification.
    4. Intimation to concerned DRM/ HOD / Branch Officer.
    5. Intimation /report to CMD (if more than10days).
    6. Invalidation Certificate - by medical board after acceptance of CMD.
    7. Grant of leave on basis of medical cert. by competent authority.

    C. Rules for Certification in favour of RPF Staff

    • Sick memo from controlling officer (RPF).
    • No sick certificate without sick memo.
    • Declaration in triplicate as per proforma.
    • In the OPD sick certificate up to 7 days.
    • If more than 7 days, detailed report to MS/CMS with copy to RPF officer.
    • In case of indoor treatment, sick certificate up to 14 days at a time after discharge.
    • One medical officer nominated for RPF sickness cases.
    • In emergency, first treat the staff, take declaration & then ask for sick memo.
    • In case of RPF staff on leave / away from HQ sick memo from I/C RPF post/ SM who will intimate the concerned RPF officer.
    • Same rule for transfer certificate
    • Intimation to RPF officer by sending one copy of declaration taken in triplicate.

    Declaration by RPF Staff

    I am not feeling well. I may please be issued a medical certificate w.e.f. ----.   I shall bring/I have brought sick memo from my officer/supervisor i.e.----

    I declare that -

    1. I am/am not under order of transfer, temp/emergency duty or under D&A action.

    2. I am on sanctioned leave w.e.f --- to ---.

    3. I was not on sick list/ declared fit by any Rly. /Pvt. Doctor prior to this date.


        I was on sick list with --- & have been given fit /transfer certificate on ---.                




    Medical Treatment & Attendance Rules

    (An abstract from medical manual)

    • Railway Beneficiaries – Employees with family members & dependant relatives (as defined in the pass rules).
    • Retired Employees (Registered under RELHS).
    • Officers and Staff of CRS-Free
    • Audit staff – Free if opted for Railway facility
    • Railway employees on Deputation to RITES, IRCON etc. payment on the basis of per capita expenditure.
    • Railway employees on deputation with Trade Unions – Free
    • Trade Union officials who are ex Railway employee and at All India / Zonal Level – Free up to retirement age.
    • Employees of Quasi Railway Organizations. e.g. Co-operative society, Railway. Institute, Officer’s Club
    • Free OPD treatment to self and family
    • Indoor treatment free to self but on payment for family.

    • GRP Personnel- Med. Facilities if agreement of State Govt. with Railway
    • Private servants – Free OPD treatment for grievously while carrying passenger’s luggage routine illness, 40% charges for indoor treatment.
    • Railway Contractors& their labour- No free treatment.
    • Licensed Porters – Free OPD treatment to self 
    • & family, free indoor treatment to self if injured.

    • Licensed Shoe shine boys – free OPD treatment to self-only. (Med. ID. card with photograph).
    • Outsiders – No free treatment except family planning operation and immunization.

    Consultation charges Rs.40/- valid for 15days and separate charges for investigations, indoor treatment, Surgery etc.

    • Railway passengers falling ill on train – Consultation fee Rs.20/- & separate charges for medicines supplied.
    • Freedom Fighters Travelling on a valid 1st class pass – Free Railway Medical Facilities.
    • Passenger amenities committee- free med. Facilities to its members.

    • Medical attendance at residence – Free for Railway employees, visit fee for family members.
    • Special provision for female & Child beneficiaries – They may directly obtain treatment from private hospital where no railway / govt. hospital & get reimbursement.

    • Dental Treatment – Facilities of part time/ full time dental surgeon posted at the railway hospital, where no facilities, referral by Railway Medical Officer for out side dental treatment & reimbursement of expenses up to the limit given by Railway Board.
    • Med. check pass issued to the patients referred from one hospital to other.
    • Med.  Id.  card to be obtained by the railway employee for availing medical facilities.
    • Reimbursement for referred cases as well as for treatment taken in emergency at non-railway Hospitals. Claims to be preferred within six months.

    • Widow mother in law of the widow on her compassionate ground appointment.
    • Medical treatment of Railway Passengers involved in accidents/untoward incidents-sending them to nearby Govt/Railway/private Hospital( If others are not available)- Emergency and Essential treatment only
    • Trespassers-Providing emergency medical treatment and also sending to nearby Govt. hospital. This aid does not bestow any right to the injured person to claim compensation cover under section 147 and 156 of IRA 1989.

    Benefits under the RELHS –97 Scheme –

                They are eligible for-

    a)Ambulance services

    b)Medical passes

    c)Home visits

    d)Medical attendance for first two pregnancies of married daughters at concessional    


    e)Treatment of private servants as applicable to serving railway employees.

                Special identification cards are issued duly affixing photographs of married daughters with clear instructions on the card.

      Admin Login | Site Map | Contact Us | RTI | Disclaimer | Terms & Conditions | Privacy Policy Valid CSS! Valid XHTML 1.0 Strict

    © 2016  All Rights Reserved.

    This is the Portal of Indian Railways, developed with an objective to enable a single window access to information and services being provided by the various Indian Railways entities. The content in this Portal is the result of a collaborative effort of various Indian Railways Entities and Departments Maintained by CRIS, Ministry of Railways, Government of India.